GINESYS introduces new concept of Store Transfer Order in MSD (Multi Store Distribution) module.  Store Transfer Order once authorised shall trigger the warehouse department to sent goods to store.  Thus package creation module has been divided into 2 separate option : Package (Adhoc) and Package against STO. Details of Changes are given below:

Administration – User Profile – Multi Store Distribution

• ‘Allow authorization of Store Transfer Order’ checkbox has been added, checking of which will authorize the user to create STOs which can be packaged. STOs created by unauthorized user can not be packaged.
• ‘Allow access to Package Manager’ option has been changed to ‘Allow selection of item other than scanning in Create Package (Adhoc)’ checking of the same will enable the Select Item option for the user.

 Multi Store Distribution – Order Management – Store Transfer Order (STO)

   ‘Authorized By’ check box has been added. When user is unauthorized (set in the user profile), the option will be disabled and the respective user can create STO(s) which cannot be packaged until those STO(s) are authorized by any authorized user. Authorized user can check the authority and can authorize unauthorized STO documents.

  Status of STOs as ‘OPEN’ (Not yet Packaged), ‘CLOSE’ (Fully used either being Package and/or Cancelled) or ‘PARTIAL’ (Partly Packaged and/or partly cancelled) will be displayed in the top right corner of the form.

• In the OPEN stage, Authorized user can modify and delete the whole STO document. An unauthorized user cannot modify or delete the already authorized document but can modify the document but cannot authorize it.
• In the PARTIAL stage, Authorized user cannot un-authorize the document and cannot modify destination and date rest can modify in the Document level. User can delete item which are not cancelled or packaged. User can change quantity up to pending quantity (STO Qty – Cancelled Qty. – Packaged Qty.). Authorized user cannot delete PARTIAL STO(s).An unauthorized user cannot modify or delete PARTIAL STO(s).
• In the CLOSED stage, Authorized and unauthorized user cannot modify or delete STO(s).

 Multi Store Distribution – Order Management – Store Transfer Cancellation

 This is a new module. STOs which are packaged partly or not yet packaged can be selected for cancellation. ‘Populate pending STO Item’ button opens a popup window where user can search and populate items to be cancelled. Some features of ‘Populate pending STO Item’ popup window are stated below.

• User can search pending STOs with different search criteria as Category (1 to 6), STO No. range, STO Date range, Pending Quantity.
• Pressing Search Item button will flow all items in the STO Information as per search criteria with Cancelled Qty as Zero. User has to specify the same manually.
• Fill Cancel Qty. — User can specify the quantity and press assign to specify the assigned quantity to all the items in the STO information block. Check for Cancelled quantity cannot be greater than the available quantity is provided.
• ‘Cancel All Available Quantities’ fills Cancelled quantity with Available quantity.
• Populate option populates all selected item(s) in the main block. 

 Multi Store Distribution – Package Distribution – Create Package (Adhoc)

 In the Multi Store Distribution tab of User Profile ‘Allow access to Package Manager’ option has been changed to ‘Allow selection of item other than scanning in Create Package (Adhoc)’ checking of the same will enable the Select Item option for the user.

• This is same as previous Create Package but item selection options like  F4=Non Barcode, F6= GRC Help, F7= Cancel Packet, Requisition Help, Purchase Transfer Help and STO Information options have been removed as all those functions can be performed from Select Item.(Separate form has been made for cancel packet)
• Three status of package as Pending (Sales Transfer is not made), Cancelled and Send (Sales Transfer is made) are displayed in the ‘Status’ field. 

 Multi Store Distribution – Package Distribution – Create Package (Against STO)

This is a new module. Here Package can be created only against STO(s) which are pending to be packaged. Pending STO(s) can be select through Advance mode or consolidated mode.

• In the Consolidated mode user can select item by searching with search criteria. Or by scanning barcode. Default option is ‘Select item by scanning each item’. Here STO will set off on FIFO (First In First Out) basis
• In Advance mode user can create package against specific STO made by selecting them. Here package item will directly get set off with the STO selected.
• F3 – Edit Quantity option has been provided to modify the item quantity once populated in the Item Information grid

Multi Store Distribution – Package Distribution – Cancel Package

 This is a new form. Package(s) which are not yet Transferred (Sales Transfer) can be cancelled. User can search Cancellable packages with criteria as Package date range, Destination, From Stock Point, To Stock Point, Package Barcode, and Package No.

Multi Store Distribution — Order management — Requisitions – STO Status

This is newly added report where STO status can be viewed of Summary, Detail and Ledger type. The report can be filtered with Destination, Item Group, Authorized (Y/N) Store Transfer Order. Category (1 to 6) and Barcode selection option is also provided.  

GINESYS Business/Retail Software is implemented at Back Office and GINESYS Pos LITE software is implemented at Franchisee.  The following steps shall help in implementing Franchisee Related accounts in Head Office.

 Case Study

  Create General Ledgers

 Create Sub Ledgers

 Setup Multi Store Ledger

 In case of Transfer Out/Sales system will pass following entries automatic

 In case of Transfer In/Return system will pass following entries automatic

 For Sales entry of Franchise at HO (Manual Journal Entry Needed)

  For Other Expense entry of Franchise at HO (Manual Journal Entry Needed)

 For payment receive entry (Manual General Voucher entry needed)