Inventory — Other Setup — Stock Point Master

A new Type of stock point named ‘Defective/Damage Stock’ has been added. List of Values (LOV) of all the related modules will display Stock points of the same type.

Sale of Service

GINESYS has introduced new modules under point of sales for recording different types of services rendered to customers. Most commonly rendered services are Tailoring & Alteration in case of Apparels, Repairing for Gadgets, etc. With the help of GINESYS you can now accept Service Orders and charge customers for those services from Service Memo.

Procurement — Setup — Margin Rule
Procurement – Goods Receive Challan

Mark Up Rule will now propose MRP / WSP for respective cases on violation. Earlier it uses to propose what should be item rate for the mark up to be maintained. At the time of defining Margin Rule user will now have to specify Mark up / Mark down, first and then other parameter. In case of Mark Up rule MRP selection parameter will get disabled.

Proposed MRP or WSP if populated in goods receive challan will update item master on saving the entry. Prop. MRP/WSP are the minimum allowed values for the respective items. User if require can change the values manually in “Violating Margin Monitor” window as the same cannot be modified from base document.

Note: The above mentioned change is updated only in Goods Receive Challan Adhoc module. Rest all modules like Purchase Order, Template Order, Production & Conversion etc will reflect the same old process for Margin Violation.

There had been lot of deliberation over costing method in order to get correct valuation report. After analysis FIFO (First In First Out) method of inventory valuation has been introduced.

Utilities – Special – Recalculate COGS (Cost of Goods Sold)

• Calculation Method ‘Last Purchase’ has been replaced by FIFO (First In First Out).Thus Recalculation will be made for Cost of items for all the Stock Out entries, considering the rate and quantity of Stock In entries with FIFO (First In First Out) Rates.
• A Ginesys job will be run automatically with the License Manager, by which system will update the real time entries with FIFO rate in every 3 minutes.
• To start Recalculating COGS, GINESYS session from all nodes needs to be closed and cannot be started during the process.

Inventory – Stock Audit – Verify / Update Stock

Previously, ‘Valuation of Difference quantity’ was calculated on MRP value and Effective Cost. Now it will be calculated on MRP value and FIFO Cost.

Inventory — Inventory Analysis – Inventory Status

• ‘Costing’ option has been added. Cost Rate will be displayed on the basis of FIFO method in the Transaction Details.
• Stock point selection option will be disabled when ‘Costing’ option is selected.

Inventory — Inventory Analysis – Inventory Valuation

‘FIFO Cost’ option has been added. Using this option valuation report will be displayed on FIFO basis.

Inventory — Inventory Analysis – Inventory Ageing Analysis

Value based on ‘Cost (FIFO)’ has been added. Using this option report will be displayed on FIFO basis.

Inventory — Inventory Analysis – Inventory Movement (Amt)

This report is introduced for viewing Stock In and Stock Out of different transaction types in respect to FIFO (First In First Out) cost. Here Difference = OP. Stock + Purchase + Transfer In – COGS – Transfer Out – Consumption – Adjustment – Cl. Stock.

Store Management – Store Analysis – Sales / Stock Analysis

FIFO option has been added for Stock Valuation.

Inventory — Inventory Analysis — Inventory Ageing Analysis

• ‘Max Intervals’ has been restricted to set between 3(Min) and 7(Max). Default set will be 7.Day difference should be more than 3 times of the ‘Max Intervals’ selected. Days between (From) cannot be Zero.
• First interval in the report will be displayed as ‘0-Date from Field’ and Last interval will be ‘More Than ‘Date from Field’.
• Report can be viewed Quantity, Value, and Both wise where Value can be set based on Cost (FIFO) or on MRP.

Item Definition (On the Fly)
Item Combination

Non Barcode items can be now created from on the fly item creation modules. A check box for ‘Non Barcode Item’ has been added. By default it will be un-ticked i.e. item created will be Barcode item by default.

Store Management — Store Analysis — Sales / Stock Analysis

MRP Range wise report view option has been added. Thus user can view the report as per MRP range specified.

Admin – Company Profile

‘Allow Packet wise Purchase Transfer Reconciliation’ option has been added. If it is ticked, user can reconcile transfer files packet wise and vice-versa.

Multi Store Distribution – Stock Transfer (In) / Purchase — Receive Package (Purchase / Transfer In)

• User has to select document scheme number before selection of packet.
• Packet Barcode selection checkbox has been provided in the Scan Packet block. It will be enabled when ‘Allow Packet wise Purchase Transfer Reconciliation’ option in the Company profile is ticked and vice – versa.
• If ‘Allow Packet wise Purchase Transfer Reconciliation’ option is ticked in the Company Profile, on scanning the packet barcode the barcode will be highlighted and user will be prompted to select options ‘Automatic’ and ‘Manual’. If user select ‘Automatic’ the check box of the scanned barcode will be ticked and have to press ‘Reconcile’ button to reconcile all the items of that scanned. If ‘Manual’ is selected, cursor will go to the item barcode scanning field and user has to scan items of the selected packet. In both cases user can manually reconcile items.
• If ‘Allow Packet wise Purchase Transfer Reconciliation’ option is not ticked in the Company Profile, Scanning of packet barcode will highlight the barcode and have to scan items for that packet.
• ‘Reconcile All’ button has been renamed to ‘Reconcile’.

Finance – Register – General Ledger Register

Font style has been changed for Narration and Remarks for clear visibility.

Admin — Company Profiles

New option has been added to select “Qty Calculation Parameter”. It will enable the system to select the parameter by which the quantity is to be derived from Weighing barcode. Available options are:

• Scan Unit: This option is to be selected if there are different UOM for items used in weighing barcode. It will multiply the quantity specified in the Weighing barcode with the item scan unit to derive actual quantity. For ex: If Weighing Barcode is A1001#00125 and scan unit for the item is .001 the actual quantity will be 0.125 units else if scan unit is 1 then actual unit for that item will be 125 units. Selecting the option will disable Multiplication Factor specification field.
• Multiplication Factor: This option is to be selected in case a fixed factor is assigned to derive item quantity (as before). Selecting this option will enable field for entering Multiplication Factor. Factor specified will get multiplied with quantity in weighing barcode to derive actual quantity. For ex: If Weighing Barcode is A1001#00125 and Multiplication Factor for the item is .001 the actual quantity will be 0.125 units.

Note: Weighing Barcode scanning in Delivery Slip, Cash Memo and Return Memo will reflect quantity according to the selected parameter in Company Profile as above.