Multi Store Distribution – Transit Accounting
General Ledger and Sub Ledger register reports have been Enhanced as per Transit Accounting.
OEM Barcode character width has been increased to 50 from 25 characters in all GINESYS Documents and Register reports.
Posts by
GINESYS 10.12.1 – Enhancements
GINESYS 10.12.0 – Enhancements
Multi Store Distribution: Transit Accounting
At present there was no tracking in the system for the package which is transferred to store, whether it has been received by them or is still in transit, as company account is directly debited against transfer/sales account. Along with that entry for any short or excess goods received at store is also not made at Head Office. As separate GL was maintained for all stores, combined status of all stores cannot be determined.
To overcome all the above issues, below mentioned changes has been introduced.
- Separate account can be maintained for each store regarding company ledger and transit ledger.
- Master Company Ledger for all stores can be maintained and store wise sub ledger can be allocated for each company.
- Auto entry for any difference is send quantity and received quantity will be made at Head office if transit accounting is applicable.
Utilities — Special — Document Number Re-sequencing
A new module has been introduced for re-sequencing of documents. Any document number missing in the serial order will get updated. Document series can be updated for the current accounting period and previous year for which books are not closed. Modules for which documents sequencing can be done are as below:
- Finance – Vouchers – General Voucher
- Finance – Vouchers –AR / AP Voucher
- Finance – Vouchers –Contra Voucher
- Finance – Journal – General Journal
- Finance – Journal – Inter Party Journal
- Finance – Journal – Debit Note
- Finance – Journal – Credit Note
OEM Barcode character width has been increased to 50 characters from 25 characters in all entry modules.
Procurement – Print Barcode Label
Parameter to print Last Stock In date has been added in Barcode Control file. Parameter name – LASTINDATE.
Note: Demo Control file is attached.
Point of Sales – Cash Memo
New printable parameter added in Cash Memo Control file for printing Credit card summary. Parameter name – CCARD_DET_FORMATTED
Note: Demo Control file updated.
MSD — Send/Receive Data Files — Receive Data file
Item supplier details were not getting received at child stored along with Item information. Now supplier information will be transferred only if company type, of the receiving store, defined in company information is other than ‘Franchisee’.
GINESYS 10.12.0 – Bug Fixes
Sales and Distribution — Register — Sales Form Pending
Sales Form Pending report was displaying asterix in Date column.
MSD — Send/Receive Data Files — Receive Data file
Item was not getting received in case category 1 is having special characters.
Utilities – Special – Master Data Merging
Sub Ledger merging was generating some error with respect to certain entries.
Sales and Distribution — Invoicing — Sales Return Invoice Adhoc.
Charge block has been added and Sales term is removed from report header in matrix document report
Database related changes with respect to Sub Ledger.
Note: This has no visual impact
Store Management — Sales Promotion — Promotion Manager
Save button was not getting enabled for locally created promotion(s) when it is viewed from Promotion Manager. This has been rectified.
GINESYS 10.11.25 – Enhancements
Finance — Cheque – Check Book
‘Print Count’ column has been added where number of print of the respective cheque is displayed. It will get updated automatically on printing of cheques.
Finance — Cheque — Print Cheque
- Bank name selection is mandatory.
- Voucher date range and Cheque date range option has been provided. User can search entries using either of the options. By default current account period till date will get populated in Voucher date range.
- User can be filtering Cheque as per its ‘Print Status’ whether it is ‘All’, ‘Already Printed’ and ‘Not Yet Printed’.
Store Management – Setup – Counters/Terminals
Search option for Terminal name has been provided. A shortcut key F4 has been provided to opt for search mode. This will pop up a window named Find with a field to specify the text; search can be made with exact match and even for similar text for searching in specified direction i.e. Up / Down.
Multi Store Distribution – Send / Receive Data Files – Receive Data Files
Receiving of Tax file will be restricted if Tax Group is not found in the receiving company. A message will be displayed as ‘Company Tax Group name is not specified’ and will suggest in Required Action to ‘Please Update ‘Admin: Company/Store Master’ after updating Tax Group name.’
Administration – User Profile
‘Allow Change of Sales Term as flown from Master’ option has been added in the Sales and Distribution tab. By default it is ticked.
- If it is ticked, the user can change the Term flown from the Vendor Master in the Invoice modules of Sales and Distribution and vice-versa.
- If Term is not selected in the Party master, User can select the term from respective LOV (List of Values) and after retrieving the record; term can be changed and modified.
Sales and Distribution – Invoicing — Sales Return Invoice [Adhoc]
A new Matrix document template has been added. Matrix column will be set as per Matrix category defined in the Inventory tab of user profile.
Inventory — Logistics — Incoming – Permit
Inventory — Logistics — Outgoing – Permit
Above modules has been enhanced with respect to new privileges setting.
- With Level 01 privilege, user can only view the existing Permit created.
- User can only create New Permit(s) and Issue the same in case Level 02 privilege is assigned.
- Edit Permit option is also enabled to User for level 03 privilege.
- User will be allowed All options for level 04 privilege.
Admin – Setup Security – Role Privileges
New Privileges settings have been updated with Master Entry modules and Reports also. Deletion will not be allowed for Head Office controlled modules even if a Level-4 privilege is assigned.
Privileges for Reports are same at all levels i.e. same for Level 1, 2, 3 and 4. If report module is not revoked to be viewed from menu structure then user will be able to view, print and even able to generate PDF and HTML files
Note: Please refer GINESYS version 10.11.24.regarding privileges setting for Transaction modules
Store Management – Store Manager – Store Summary
- Total ‘Advance Memo Amount’ and total ‘No (number) of Advance Memo’ will be displayed in the ‘Summary of the Day’ block.
- Cashier’s name is added in the ‘Discounted Memo Register’ block as to identify the cashier issued the discounted memo.
Print option of all the document and register reports will be opened even if the books are closed for any accounting year.
Store Management — Register — Salesman Performance
- Salesman LOV (List of value) will display distinct name as per specified date range.
- ‘Department’ prompt has been changed to ‘Cost Center’. Cost Center(s) will be displayed as per date rage selected.
- Record(s) without tagging Cost Center will be displayed in the report under ‘No Cost Center’ head.
Sales and Distribution – Sales Analysis – Sales Order Planning
‘Show Zero Balance’ option has been added. Item with Zero value in the Balance column will be displayed when the option is ticked and vice – versa.
Finance — Register — Sub Ledger
‘Page Break’ option has been added for Detail report, checking of which will display every customer in a new page.
Admin – Setup Security – User Profile : Inventory
‘Allow Selection of Article from different department in Split Item’ option has been added. If it is ticked, user will be allowed to select Article from different departments in the Inventory – Production/Conversion – Split Item module. By default the option will be un-ticked.
Note: Existing Users if require this option will have to apply the check in their profiles
Inventory — Production/Conversion — Split Item
In the Article Name F3 option has been added for viewing list of values of Articles for all Department (Group) if the above specified option in User Profile is ticked and vice-versa.
Inventory — Inventory Analysis — Item Barcode History
‘Age as on’ column has been added where user can view the item ageing. Ageing of an item is determined as number of days after the item was last purchased i.e. current date – last purchase or stock-in date.
Admin — Setup Security – User Profile : Point of Sales
‘Allow reprint of Delivery Slip’ option has been added. If it is checked, user can reprint delivery slip(s) and vice-versa.
Point of Sales – Delivery Slip
’Reprint’ option will be enabled and disabled as per the above option in the user profile is checked or not.
GINESYS 10.11.24 – Enhancements
Finance – Setup — Openings – Opening-Sub ledger
Comma separator has been removed from Debit and Credit amount.
Standard Reporting Services – SRS Setup – Configure SRS
Automatic configuration of Standard Reporting Services has been provided. User will have to select the Oracle Export/Import utility existing in Oracle Bin folder and folder where OLAP.dmp is kept.
Note: For user help a text file named ‘Readme.txt’ has been provided in the GINESYS installation drive “\\GSL\GINESYS\GINESYSRETAIL\Extras\OLAP”.
Multi Store Distribution – Send/ Receive Data Files – Send Data Files
File selection check box has been added in Auto Send Pending list. By default all the pending files will remain selected. Master files are mandatory to be transferred and hence cannot be de-select. Transaction files can be unchecked. With this new enhancement pending transaction files can now be selected and transferred, in comparison with all has to be sent earlier.
Inventory — Logistics — Incoming – Permit
Inventory — Logistics — Outgoing – Permit
Multiple Permit creation option has been provided in order to create more than one permit in a single series of number. Field for ‘Series’ i.e. prefix with the permit number (in case of alphanumeric number), ‘Permit No From’ and ‘Permit No To’ has been added.
Finance — Register – General Ledger
Finance — Register – Sub Ledger
Document level Remarks of Invoices (Purchase, Sales) will be displayed in the detailed report.
Multi Store Distribution – Setup — Master Data Allocation
Mandatory general ledger will not be extinct in the Child company.
Multi Store Distribution – Send / Receive Data Files — Send Data File
Sub Ledger Class Master information will be send with ‘Finance: Chart of Accounts information’
Utilities — Special — SQL Reports Designer
The module has been changed to Head Office controlled. Thus Child company will not be able to create SQL reports and have to use SQL report sent by Head Office.
Multi Store Distribution – Send / Receive Data Files — Send Data File
‘Utilities: SQL Reports’ option has been added in the Master File selection list. It will be displayed in the pending list also. SQL file can be sent to single as well as multiple companies. It will send all the SQL report created at Head Office to child store, and while receiving the file at child store system will delete all the existing report and insert the new one sent from Head Office.
Multi Store Distribution — Send/Receive Data Files — Send data files – Master Files (Item information)
Division and Section selection option have been added in Item Master file sending option. Thus item(s) can be sent as per Division or Section selected.
Finance — Register — General Ledger
Finance — Register — Sub Ledger
An option ‘Show Cost Center Details’ has been added, checking of which will display entry wise cost center information (if exists) and vice-versa.
Production Control — Register — Production Order
Production Control — Register — Production Entry
Jobber wise Total and Grand Total for Issue Item and Receive Item has been added.
GINESYS Backup
Delete Statistics part has been removed from GINESY Backup for faster execution.
Finance — Financial Analysis — Bill wise Outstanding
‘Show Zero Balance’ if not ticked will not display entries whose pending amount is zero as well sub ledger with zero pending amount.
