Monthly archives for September, 2009
GINESYS 10.15.1 – Enhancements
Admin — Setup Company Structures — Company Profile
Option for ‘Maximum No. of Days that can be Left Open’ has been enhanced where the user can also specify number of days with which Maximum no. of days that can be left open. Prompt has been changed to “__ Number of days can be left open within __ days back from System Date.’ Now user can open any number of days within the specified range of days from system date.
For example, if “_10_ Number of days can be left open within _100_ days back from System Date” is set, user will be allowed to open any 10 days within 100 days back from the system date. (Earlier the system use to allow only last 10 days to open from system date)
Admin — Setup — Company Structure — Company Information
In the Address tab, City Name list of values (LOV) will display all non extinct City names from City Master (Finance – Setup – City Master). Thus user has to select City from list of values.
Procurement — Order Management — Goods Receive Challan
Procurement — Order Management — Purchase Order
Procurement — Order Management — Template Order
Inventory — Production/Conversion — Production
Inventory — Production/Conversion — Conversion
Mark Up Rule will now propose MRP / WSP for respective cases on violation. Earlier it uses to propose what should be item rate for the mark up to be maintained. At the time of defining Margin Rule user will have to now specify Mark up / Mark down first, and then other parameters. In case of Mark Up rule MRP selection parameter will be disabled.
Prop. MRP/WSP is the minimum allowed values for the respective items. If required the user can change the values manually in “Violating Margin Monitor” window as the same cannot be modified from base document.
Note: The above mentioned change is already updated in Goods Receive Challan Adhoc module.
Admin — Security Setup — User profile
New option for ‘Purchase Order if exceeds Validity period’ has been added in the Procurement tab (other Settings). It can be set as ‘Ignore’, ‘Warn’ or ‘Stop’. The ‘Ignore’ option is selected by default.
Procurement — Order Management — Goods Receive Challan (Agst. Order)
Under User Profile, if ‘Purchase Order if exceeds Validity period’ option is set as ‘Stop‘, selection of expired Purchase Order (PO) will not be allowed. If it is set to ‘Warn’, selection of expired PO will be allowed only on user acceptance from the warning message displayed with options for Yes/No to proceed. In case it is set as ‘Ignore’, selection of PO will be allowed without any check for validity period.
Inventory – Item Setup — Item Price Chart
‘Populate Price for Multiple Company’ option has been added in the Item wise Price list selection mode. With the help of this option a single price can be populated for multiple companies. Option has been provided for Selected Company or Group of Companies:
- Selected Company: Pressing the ‘Query’ button will display Company’s short name in the block given. The user will have to select the Companies for which the defined price range is to be assigned by turning on the check box avialable beside every Company row. User can assign to a single company, multiple company or all companies (with the help of select all option).
- Group of Companies: Selecting this option will enable Company Group selection field. User will have to select Company Group Name from the available list of values. Making query will populate all the Companies selected within the selected company group. By default selection check box for all companies will remain ticked and the user will not be able to uncheck the Company Name.
Point of Sale — Delivery Slip
Point of sales — Cash Memo
Point of sales – Return / Credit Memo
Procurement — Goods Return Challan — Goods Return Challan Adhoc
Multi Store Distribution — Package Distribution — Create Package (Adhoc)
Multi Store Distribution — Package Distribution — Create Package Adhoc (against STO)
- Beep sound alert option has been added for every popup on scanning barcode in the Scan Barcode field.
- Alert with 3 button options as ‘Accept’, ‘Reject’ and ‘Pause’ has been provided for Negative Stock Alert (warning) on item scanning. Selection of ‘Accept’ button will populate the item and ‘Reject’ will reject the request. Selection of ‘Pause’ button will display the message until it is accepted or rejected. By default cursor will remain on the ‘Pause’ button.
GINESYS 10.15.0 – Enhancements
In Retail scenario, selling price for FMCG item like cosmetics, oils, etc. fluctuates very frequently and it becomes really hard for retailers to keep all different selling price for the items updated in the system and sell accordingly.
GINESYS offers the facility of Item Price Chart for maintaining multiple selling prices against one item. You can keep a track of MRP with their respective Effective Dates and can select the price for the items at POS billing counter from the defined list. Price Chart can also be maintained company / store wise i.e. same item having different Selling Price at different stores. It is completely controlled by Head Office. New module has been introduced to maintain Item Price Chart.
Inventory – Item Setup – Item Price Chart
- Price Chart can be defined Company wise as well as Item wise.
- Select a Company and a respective item for which Price Chart is to be defined.
- Only Head Office created items can be selected from Select Item option.
- MRP and Listed MRP can be defined with respect to a Effective Date.
- Duplicate Effective Date cannot be specified for same item.
- Company wise Multiple Prices can be defined for item(s).
- Multiple Price cannot be deleted but can be made extinct.
- Price Chart can be defined only for Head Office Created Items and can be transferred to stores via Multi Store Distribution.
- Child Store can neither create nor modify Price Chart for its item. It can only receive Price Chart from Head Office.
Inventory – Item Setup – Item Price Applicability
- Only those items which are defined in Item Price Chart and have POS Multi Price Action defined as ‘Popup Price from Master’ at its Master will appear in list.
- Stock column besides item column displays the current stock of the item.
- Item Selection check box is provided to Quick Update applicable Price range for more than one item at a time.
- Applicable check box is provided alongside each Price Chart.
- Users can make the Price Chart applicable or inapplicable by ticking the check box.
- Extinct Price range cannot be made Applicable.
- New Price Chart when created will default have Applicable field as ticked.
- New Price Chart will by default be applicable on receiving at Child Store.
- Quick update with ‘Apply only last price’ and ‘Apply Last n price information’ option for selected Items has been provided.
New option named ‘POS Multi Price Action‘ has been added in Item Master and modify / manage Item modules to define the action to be performed at Point of Sales for the items having multiple selling price. This option can only be defined at Head Office; child store can neither define nor modify the specified values. Default value for POS Multi Price Action for items created at child stores will be ‘Apply Price from Master’. Changes with this respect has been made in the below specified modules.
- Inventory – Item Setup – Create Item
- On the Fly Item Definition
- Item Combination
- Inventory – Item Setup – Modify / Manage Item
POS Multi Price Action:
There are three options and selecting them would populate the MRP accordingly. The three options are as follows:
• Pop up Price from the List: Select this option if you want Multiple Prices for the item to be displayed at POS. Only these type of items will be displayed in list of items at Item Price Applicability module. All the applicable prices set for this item gets displayed in a dialogue box on scanning. However, the prices which are made applicable at Item Price Applicability will only get displayed at POS.
• Apply Last Price from the List: Select this option if you want only the last price quoted in the price list to populate at POS against this item. In this case the entire list of prices in Item Price Chart will not get displayed on scanning at POS. Only the last applicable MRP for the item gets populated. These type of items does not appear in Item Price Applicability module.
• Apply Price from Master: Select this option if you don’t want to use Item Price Chart for the item. This option will populate pricing defined in Item Master. By default this option is selected for every item created, User can change if required.
Pricing for items scanned or selected will get populated in Point of Sales based upon the ‘POS Multiple Price Action’ set for the items in Item Master. Effected modules are :
- Point of Sale – Delivery Slip
- Point of Sale – Cash memo
- Point of Sale – Return Memo
Inventory – Item Setup – Modify / Manage Item
The form layout has been enhanced and Item Detail Information is now displayed in different tabs, categorize for better usability. New options are also added like Item Image can also be viewed along with Item Ageing. Field for Alternate MRP and Alternate Listed MRP are removed as they are not required any more.
Under Price tab a new button for ‘Display Store wise Multiple Price’ has been added. Click the button and it will display all the companies and different price chart defined for them at HO. HO can also enter and save new Price Chart directly here. A Child Store can only view the Price Chart defined for it but cannot modify the same.
Multi Store Distribution – Send / Receive Data Files – Send Data Files
New option for sending Inventory – Item Price Chart has been included in Master Files list. Companies for which Price Chart has been defined will be displayed in the selection list and all the items for which Price Chart has been defined under those companies will be transferred. Any change in Item Price Chart will display the file for that company in Send Pending list. Item Price Chart defined for the item will also get transferred along with item file sending or and transaction file with which item information is sent.
Check box for ‘Alternate MRP Applicable’ has been removed in Article Master and Modify/Manage Article as they were not required any more.
Assumptions:
- Price list can be defined only for Head Office created items.
- POS Multi Price Action will be set to ‘Popup Price fromList’ for the items which are created by Head Office and were having Alternate MRP applicable. Such items will display popup at Point of Sales as earlier.
- POS Multi price Action will be set to ‘Apply price from Master’ for the items which are not created by Head Office and were having Alternate MRP applicable. Such items will now populate MRP from Item Master at Point of Sales.
- It may happen that due to point no. 3, certain item that was displaying a popup at Cash Memo before updation is now populating Item Master MRP value on scanning item at Cash Memo, coz it is not an Head Office created item.
Note: For further module specific details on this enhancement, kindly download the Updated GINESYS Help from Auto update.
Point of Sale — Delivery Slip
Point of Sale — Cash Memo
- Cash Memo will be printed as per item scanning sequence if no Promotion is resolved.
- Item will be displayed in below specified order in case Promotion is applicable.
- Items as entered
- Promotion items
- Buy Items
- Get Items
- Auto Include Items
Point of Sale — Cash Memo
New option for scanning Return Memo code has been provided in Return Adjustment popup window in Payment Summary. Reduce the number of key input required to select a Return Memo and will also reduce the error in selection of Return memo. (Note: Return memo code can be printed as barcode in Return memo print out.)
Item wise Negative Stock Alert
Negative Stock Alert can now be defined item specific, earlier it can be defined at User Profile level in admin.
An option has been added in Item Master for Negative Stock Alert method with options like Profile / Ignore / Warning / Stop. User can select any of the options for different items and alert will work accordingly for each item. Default value specified at the item of item creation is ‘Profile’; user cannot change the same at time of item creation. If required item can be modified from Modify / Manage Items.
- Profile: If you select this option, the alert method on negative stock will get populated from the User Profile when this item is selected.
- Ignore: If you select this option, there will be no alert message on negative stock while scanning this item. The system will Ignore even if there’s a negative stock for this item.
- Warning: If you select this option, there will be a Warning message given by the system on negative stock for the item. You can either proceed with your scanning or you can stop the item scan immediately.
- Stop: If you select this option, your item scan will be stopped on having negative stock. You cannot proceed with item scan anymore.
Notification Server — SMS Event
- A new SMS Task has been created for Outgoing Logistics (Inventory – Outgoing Logistics). Information specified related to Outgoing Logistics are as follows, Logistic Note Date, Document No (not LGTNO), Transporter Name, Transporter Abbreviation, Qty, Unit, Declaration Amount, No of Tagged Documents (Sales Invoice, Sales Transfer), Invoice No (All tagged invoices delimited by semi colon).
- In SMS Tasks along with ‘SL Name’ ‘SL Contact Person Name’ is provided so that user can send the SMS in the name of concern person.
GINESYS 10.14.2 – Enhancements
Production Control — Production Entry
The Production Order Reference Number is now getting displayed along with Order number in List of Values (LOV) for Order Number selection.
Sales and Distribution — Order Management — Sales Order
New document template report for Sales Order Matrix with MRP has been introduced with Item MRP and Shipping Address added. ‘Address’ boilerplate is changed to ‘Billing Address’.
Finance — Register — Sub Ledger ( Detail)
‘Show Class wise’ option is enabled in the Detail type report. Thus ticking of the option will display Class wise sorted report.
Finance — Chart of Accounts — Sub Ledger Master
A new field has been added for PAN (Permanent Account Number) entry. It is an optional field.
GINESYS 10.14.1 – Enhancements
Store Management – Store Manager — Store Summary – Tax wise Sales Summary
A new column has been added for Memo Type. The Report will now be displayed in Memo Type wise for Cash Memo and Service Memo.
Store Management — Register — Vat / Sales Tax Register
Memo Type selection option has been added where ‘Cash Memo’, ‘Service Memo’ and ‘Both’ options are incorporated. ‘Cash memo’ option will be checked by default. Selecting the Memo Type will display the report accordingly.
Inventory — Other Setup — Images
An image file size has been restricted up to 500 KB. The cursor will remain on the first record on opening a module.
Inventory — Item Setup — Assign Image to Items
The complete Image was not getting displayed in the image box. Now it will be displayed completely.
Inventory — Inventory Analysis — Item barcode History
- ‘Age as on’ field has been changed to ‘Age as per last Stock In’ where Age of the item w.r.t. last stock-in is displayed.
- ‘Age as per Item creation’ field has been added where Age of the item w.r.t. creation date is displayed.
