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Monthly archives for May, 2009

GINESYS 10.11.27 Enhancements

May28
2009
Leave a Comment Written by Akhilesh

Multi Store Distribution — Order Management — Store Transfer Order (STO)

‘F9=Copy’ option has been added. This option will only Copy (Append or Overwrite) the item information of the selected document. The option will be disabled if STO status in not New.

Store Management — Register – Credit Card Commission Register

  • ‘Credit Card — Memo Date wise’ and ‘Memo Date — Credit Card wise’ report view option has been added. In the first option report will provide Credit Card wise Memo Date wise commission information and the second will display Memo Date wise Credit Card wise commission information.
  • Memo Creator name is added beside the Customer /Ledger name.

Procurement — Setup — Charge Master

New block for ‘Purchase Charge Tax parameter’ has been added with options as below.

  • Taxable: Charges which  affect the Purchase Tax amount will come under this parameter. Ex. Discount
  • Tax Component: Charges which are part of Taxation will come under this parameter. Ex. Vat 4%
  • Others: Charges which neither effect tax nor is tax component will come under this parameter. Ex. Delivery Charges

Note: All the existing Charge masters are updated by Other types. Kindly Re-set the parameter type accordingly in order to get proper report.

Procurement — Register – Purchase(Input) Tax Register

A new report has been added in order to provide total Input Tax paid i.e. Total tax paid on Purchase. This report will display Taxable Amount, Tax Amount, Non Taxable Amount and Total Tax Amount.

  • Taxable Amount and Tax Amount will be displayed with respect to each Charge name which is termed as Tax Component in Charge Master. Total Tax Amount will be summation of all Tax Amount.
  • ’Non Taxable Amount ‘column will display total Taxable amount of those Invoices where no charge is selected with type Tax Component.
  • Tax Report for Purchase Invoice, Purchase Return Invoice and Service Invoice will be displayed separately in separate pages.
  • Report can be viewed Day wise, Month wise or Year wise for the current Accounting year only.

[ Column calculation:

Taxable = Gross Amount + ‘Taxable’ type Charge

Tax = Tax amount charged for the’ Tax component’ type Charge

Non Taxable Amount = Gross Amount +Taxable charge (if any) where Tax component type charge is not charged.

Total Tax Amount = Summation of all ‘Tax’ amounts  ]

Note: Kindly re-initialize role privileges in order to view report in menu structure.


Finance — Setup — Openings — Opening Outstanding Documents

New field has been added for Purchase General Ledger and Sub Ledger in Purchase Invoice and Purchase Return Invoice Tab. If selected GL is of Master type Sub Ledger field gets enabled and selection is mandatory. By default GL flows from Supplier master: Accounts tab, if not specified then from User Profile. A button for Cost Centre tagging is also added which gets enabled if the selected GL is Cost Centre applicable. These are record level fields and need to be specified for each Invoice.

Posted in Enhancements, Release Notes

GINESYS 10.11.26 Enhancements

May20
2009
Leave a Comment Written by Akhilesh

Customer Loyalty — Register — Membership Enquiry – Show Current Record Detail

  • ‘Creation Date’, ‘Closure Date’ and ‘Status’ field has been added. Card creation and closure date and Status whether it is Open or Close will be displayed accordingly.


Procurement — Invoicing — Service Invoice

  • LOV (List of values) of the Service Name field has been enhanced. It will now display Service Name, Purchase Service Ledger, Sub ledger, TDS Name and TDS Section.
  • TDS information will get populated automatically from TDS Section Definition by matching TDS Source Name specified in selected Service Supplier with TDS Name of selected Service.
  • TDS will not be calculated for the Service Invoice in the below mentioned cases.
  • In case TDS name is not specified against the service name then the system will display a message as ‘TDS is not applicable against this service.’
  • In case TDS Source Name is not specified in Service Supplier Master then the system will display a message as ‘TDS Source Name is not defined for the Service Supplier. TDS Rate will be Zero’
  • In case, no matching records are found in TDS Section Definition, i.e. TDS Section entry is not done then system will display message as ‘TDS is applicable but Section Definition not found. TDS Rate will be Zero’
  • TDS Name (Section) is also displayed in Service Information block of the selected Service

Inventory – Article Setup – Create Article – Import from Excel file

  • Margin Rule and Alternate MRP fields have been added.
  • Master information can be updated with the help of Article Name.

Note: At present Article name wise modification is done. Modification of Article with article code will be released in upcoming version.

Sales and Distribution — Sales Analysis — Sales Order Status
Sales and Distribution — Sales Analysis — Delivery Issue Status
Sales and Distribution — Register – Customer Master

‘No Agent’ selection option has been added in the Agent LOV (List of values). Selection of the option will display records where agent name is not specified.

Sales and Distribution – Order Management – Sales Order
Sales and Distribution – Order Management – Sales Order Cancellation
Sales and Distribution – Delivery – Delivery Challan (Against Order)
Sales and Distribution – Delivery – Delivery Challan (Adhoc)
Sales and Distribution – Invoicing – Sales Invoice
Sales and Distribution – Invoicing – Sales Return Invoice
Sales and Distribution – Invoicing – Sales Return Invoice (Adhoc)

  • Agent name & ID column has been added in the No. wise LOV (List of values) of Entry No. field beside the Customer & ID column and Agent wise LOV has been added where Agent wise entries will be displayed.
  • Column location of ‘From Stock Point’ and ‘To stock point’ has been interchanged in the Entry No. LOV of Delivery Challan module.
  • In the Order Information ‘Agent’ column has been added and Agent files has been added in the Order search criteria option in the Sales Order Cancellation.

Procurement — Invoicing — Purchase Invoice

  • In document report Markdown value has been displayed beside Markup field. Here Markdown value = ((Total MRP Value – Net Amount) / Total MRP Value) * 100.
  • Purchase Invoice Note (with Ledger Name) document template has been removed.
Posted in Enhancements, Release Notes

GINESYS 10.11.25 – Enhancements

May14
2009
Leave a Comment Written by Siddharth Bhojnagarwala

Finance — Cheque – Check Book
‘Print Count’ column has been added where number of print of the respective cheque is displayed. It will get updated automatically on printing of cheques.

Finance — Cheque — Print Cheque

  • Bank name selection is mandatory.
  • Voucher date range and Cheque date range option has been provided. User can search entries using either of the options. By default current account period till date will get populated in Voucher date range.
  • User can be filtering Cheque as per its ‘Print Status’ whether it is ‘All’, ‘Already Printed’ and ‘Not Yet Printed’.

Store Management – Setup – Counters/Terminals
Search option for Terminal name has been provided. A shortcut key F4 has been provided to opt for search mode. This will pop up a window named Find with a field to specify the text; search can be made with exact match and even for similar text for searching in specified direction i.e. Up / Down.

Multi Store Distribution – Send / Receive Data Files – Receive Data Files
Receiving of Tax file will be restricted if Tax Group is not found in the receiving company. A message will be displayed as ‘Company Tax Group name is not specified’ and will suggest in Required Action to ‘Please Update ‘Admin: Company/Store Master’ after updating Tax Group name.’

Administration – User Profile
‘Allow Change of Sales Term as flown from Master’ option has been added in the Sales and Distribution tab. By default it is ticked.

  • If it is ticked, the user can change the Term flown from the Vendor Master in the Invoice modules of Sales and Distribution and vice-versa.
  • If Term is not selected in the Party master, User can select the term from respective LOV (List of Values) and after retrieving the record; term can be changed and modified.

Sales and Distribution – Invoicing — Sales Return Invoice [Adhoc]
A new Matrix document template has been added. Matrix column will be set as per Matrix category defined in the Inventory tab of user profile.

Inventory — Logistics — Incoming – Permit
Inventory — Logistics — Outgoing – Permit
Above modules has been enhanced with respect to new privileges setting.

  • With Level 01 privilege, user can only view the existing Permit created.
  • User can only create New Permit(s) and Issue the same in case Level 02 privilege is assigned.
  • Edit Permit option is also enabled to User for level 03 privilege.
  • User will be allowed All options for level 04 privilege.

Admin – Setup Security – Role Privileges
New Privileges settings have been updated with Master Entry modules and Reports also. Deletion will not be allowed for Head Office controlled modules even if a Level-4 privilege is assigned.

Privileges for Reports are same at all levels i.e. same for Level 1, 2, 3 and 4. If report module is not revoked to be viewed from menu structure then user will be able to view, print and even able to generate PDF and HTML files

Note: Please refer GINESYS version 10.11.24.regarding privileges setting for Transaction modules

Store Management – Store Manager – Store Summary

  • Total ‘Advance Memo Amount’ and total ‘No (number) of Advance Memo’ will be displayed in the ‘Summary of the Day’ block.
  • Cashier’s name is added in the ‘Discounted Memo Register’ block as to identify the cashier issued the discounted memo.

Print option of all the document and register reports will be opened even if the books are closed for any accounting year.

Store Management — Register — Salesman Performance

  • Salesman LOV (List of value) will display distinct name as per specified date range.
  • ‘Department’ prompt has been changed to ‘Cost Center’. Cost Center(s) will be displayed as per date rage selected.
  • Record(s) without tagging Cost Center will be displayed in the report under ‘No Cost Center’ head.

Sales and Distribution – Sales Analysis – Sales Order Planning
‘Show Zero Balance’ option has been added. Item with Zero value in the Balance column will be displayed when the option is ticked and vice – versa.

Finance — Register — Sub Ledger
‘Page Break’ option has been added for Detail report, checking of which will display every customer in a new page.

Admin – Setup Security – User Profile : Inventory
‘Allow Selection of Article from different department in Split Item’ option has been added. If it is ticked, user will be allowed to select Article from different departments in the Inventory – Production/Conversion – Split Item module. By default the option will be un-ticked.

Note: Existing Users if require this option will have to apply the check in their profiles

Inventory — Production/Conversion — Split Item
In the Article Name F3 option has been added for viewing list of values of Articles for all Department (Group) if the above specified option in User Profile is ticked and vice-versa.

Inventory — Inventory Analysis — Item Barcode History
‘Age as on’ column has been added where user can view the item ageing. Ageing of an item is determined as number of days after the item was last purchased i.e. current date – last purchase or stock-in date.

Admin — Setup Security – User Profile : Point of Sales
‘Allow reprint of Delivery Slip’ option has been added. If it is checked, user can reprint delivery slip(s) and vice-versa.

Point of Sales – Delivery Slip
’Reprint’ option will be enabled and disabled as per the above option in the user profile is checked or not.

Posted in Enhancements, Release Notes

GINESYS 10.11.24 – Enhancements

May05
2009
Leave a Comment Written by Siddharth Bhojnagarwala

Finance – Setup — Openings – Opening-Sub ledger
Comma separator has been removed from Debit and Credit amount.

Standard Reporting Services – SRS Setup – Configure SRS
Automatic configuration of Standard Reporting Services has been provided. User will have to select the Oracle Export/Import utility existing in Oracle Bin folder and folder where OLAP.dmp is kept.

Note: For user help a text file named ‘Readme.txt’ has been provided in the GINESYS installation drive “\\GSL\GINESYS\GINESYSRETAIL\Extras\OLAP”.

Multi Store Distribution – Send/ Receive Data Files – Send Data Files
File selection check box has been added in Auto Send Pending list. By default all the pending files will remain selected. Master files are mandatory to be transferred and hence cannot be de-select. Transaction files can be unchecked. With this new enhancement pending transaction files can now be selected and transferred, in comparison with all has to be sent earlier.

Inventory — Logistics — Incoming – Permit
Inventory — Logistics — Outgoing – Permit
Multiple Permit creation option has been provided in order to create more than one permit in a single series of number. Field for ‘Series’ i.e. prefix with the permit number (in case of alphanumeric number), ‘Permit No From’ and ‘Permit No To’ has been added.

Finance  — Register – General Ledger
Finance  — Register – Sub  Ledger
Document level Remarks of Invoices (Purchase, Sales) will be displayed in the detailed report.

Multi Store Distribution – Setup — Master Data Allocation
Mandatory general ledger will not be extinct in the Child company.

Multi Store Distribution – Send / Receive Data Files — Send Data File
Sub Ledger Class Master information will be send with ‘Finance: Chart of Accounts information’

Utilities — Special — SQL Reports Designer
The module has been changed to Head Office controlled. Thus Child company will not be able to create SQL reports and have to use SQL report sent by Head Office.

Multi Store Distribution – Send / Receive Data Files — Send Data File
‘Utilities: SQL Reports’ option has been added in the Master File selection list. It will be displayed in the pending list also. SQL file can be sent to single as well as multiple companies. It will send all the SQL report created at Head Office to child store, and while receiving the file at child store system will delete all the existing report and insert the new one sent from Head Office.

Multi Store Distribution — Send/Receive Data Files — Send data files – Master Files (Item information)
Division and Section selection option have been added in Item Master file sending option. Thus item(s) can be sent as per Division or Section selected.

Finance — Register — General Ledger
Finance — Register — Sub Ledger
An option ‘Show Cost Center Details’ has been added, checking of which will display entry wise cost center information (if exists) and vice-versa.

Production Control — Register — Production Order
Production Control — Register — Production Entry
Jobber wise Total and Grand Total for Issue Item and Receive Item has been added.
GINESYS Backup
Delete Statistics part has been removed from GINESY Backup for faster execution.

Finance — Financial Analysis — Bill wise Outstanding
‘Show Zero Balance’ if not ticked will not display entries whose pending amount is zero as well sub ledger  with zero pending amount.

Posted in Enhancements, Release Notes

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