Monthly archives for March, 2009

GINESYS 10.11.15 – Enhancements

Mar25
2009 Leave a Comment Written by Siddharth Bhojnagarwala

Inventory – Requisitions – Miscellaneous Issues
Module has been enhanced with functionalities for both Issue and Receives of goods. Different tab page has been made for both Issue and Receive purpose. By default Issue Tab will be selected. User will now have to provide positive quantity for both Issue and Receive.

Note: Same item cannot be issued and received in a single document.

Inventory – Analysis – Inventory Ageing  Analysis
Option to view report based upon Item quantity has been added. Field for ‘Show Item’ has been provided with option like less than, greater than, equal to, etc. quantity to filter the report.

Utilities – Special  – Export Agent
Menu for ERS export agent has been added in the path specified above and has been removed from Multi store Distribution.

Admin – Company Profile

  • If ERS applicable option is set as ‘Yes’ for Head Office, then all the child stores will get ERS applicable and cannot be reverted back.
  • ERS Applicability at Head Office can only be unchecked if any ERS data file is not generated.
  • Child Companies ERS Applicability option cannot be removed once provided.

Enterprise Management has been removed from main module. Enterprise Application can be executed from workstation also.

Note:  Reassign Role Privileges for menu change to take effect.

Procurement – Setup – Supplier
Sales & Distribution – Setup – Customer
Prompt for ‘Permit Applicable’ has been changed to ‘Permit Mandatory’. Vendor/supplier whose  Permit Mandatory options is set to ‘Yes’ will have to tag permit number while making logistics, otherwise it will remain optional.

Inventory – Logistics – Incoming – Permit
At the time of issuing permit to vendor, full vendor list where ‘Logistic Mandatory’= ‘Y’ will be displayed irrespective of ‘Permit Mandatory’ Flag. Permit can also be issued to vendor whose ‘Permit Mandatory’ flag is set to ‘NO’

Inventory – Logistics – Incoming – LR
If ‘Permit Mandatory’ = ‘Y’ for particular vendor then permit tagging is mandatory else optional.

Enterprise Reporting Services.
General Ledger and Sub ledger master transferred to child stores from Head Office are now compatible with ERS.

Note: This is a database related changes and has no visual impact.

Posted in Enhancements, Release Notes

GEETA SAREES implements GINESYS for its new Retail Venture

Mar20
2009 Leave a Comment Written by Siddharth Bhojnagarwala

Kolkata based Saree Manufacturer & wholsaler ‘GEETA SAREES’ , has started a new venture  in the name of “Sharda Retail Pvt. Ltd.” . They have implemented GINESYS Business Software for its Manufacturing , Wholesaling and Retailing business. The new venture shall also deal in menswears and kids wear besides ladies wear items.

Posted in News

GINESYS 10.11.14 – Enhancements

Mar17
2009 Leave a Comment Written by Siddharth Bhojnagarwala

Utilities — Setup — Document Template
Item sorting option (As Entered, Item Code wise and Item Name wise) is now applicable for Production module. Thus affected modules are listed below.

Production Control — Production Order
Production Control — Production Order Amendment
Production Control — Production Entry

Sales and Distribution – Delivery Challan
Rate was not being updated according to price type specified in the customer master, with the change in customer name. Now rate will be changed accordingly.

Production Control — Production Entry
An alert message has been provided when user does not provide items in Consumption (Others) tab even it is in the selected Production Order. The message is ‘Consumption (others) items are defined in the selected Production Order. Press OK to select Consumption (others) items manually and cancel to save the Document.’

Production Control — Setup — Process Master
Rate calculation help (F3) has been provided in the Rate field. This will help user to calculate per Price rate from service amount and populate the same.

Service Rate field size has been increased to 6 decimal places in places of the below mentioned modules.

Production Control — Production Order
Production Control — Production Entry
Production Control — Setup — Process Master

Multi Store Distribution — Auto Poll data — Send Data Files – Master File ( Finance – General Ledger)

  • Ledgers population has been provided for all Group level searches.
  • List of Values (F3) has been provided for Ledgers according to Group selected.
  • Selection checkbox has been added in record level. Populated records will be selected by default. Select ‘All’ option is also provided for selecting or deselecting all at a time.
  • Multiple times searching will append ledgers along with previous selected only (Not selected records will be removed.)
Posted in Enhancements, Release Notes

Steps to implement Franchisee Account in GINESYS

Mar10
2009 Leave a Comment Written by Prashant Lohia

GINESYS Business/Retail Software is implemented at Back Office and GINESYS Pos LITE software is implemented at Franchisee.  The following steps shall help in implementing Franchisee Related accounts in Head Office.

 Case Study

Transfer Out Value

100.00

Return / Transfer In Value

50.00

Sales Value

75.00

Cost of Goods Transferred  Value

50.00

Franchisee Commission

15.00

VAT (paid by Franchisee)

5.00

Payment Receipt from Franchisee

55.00

  Create General Ledgers

 Ledger Name

Group

Type

Remarks

XYZ Franchise Goods Transfer

Current Assets

Others

Create Separate GL in name of franchise if Cost of Goods Transfer reversal is required, else Single GL for all franchisee can also be created.

Goods Send on Consignment

Other Liabilities

Others

Create Single Goods Sent on Consignment Account

Franchise Debtors

Debtors

Master

Create Single Debtor Master Account

Consignment Sales

Sales

Sales

 Create Consignment Sales Account 

 Create Sub Ledgers

Sub Ledger Name

General Ledger

Class

Remarks

XYZ Franchise

Franchisee Debtors

Franchisee

Create Separate SL in name of franchise.

 Setup Multi Store Ledger

Destination Company

Transfer Parameters

 

XYZ Franchise Location

Company General Ledger

XYZ Franchise Goods Transfer

 

Purchase / Stock Transfer (In) Ledger

Goods Send on Consignment

 

Sales / Stock Transfer (Out) Ledger

Goods Send on Consignment

 In case of Transfer Out/Sales system will pass following entries automatic

General Ledger

 

Amount

XYZ Franchise Goods Transfer

Dr

100.00

Goods Send on Consignment

Cr

100.00

 In case of Transfer In/Return system will pass following entries automatic

 General Ledger

 

Amount

Goods Send on Consignment

Dr

50.00

XYZ Franchise Goods Transfer

Cr

50.00

 For Sales entry of Franchise at HO (Manual Journal Entry Needed)

 General Ledger

Sub Ledger

 

Amount

Franchise Debtors

 XYZ Franchisee

Dr

75.00

Consignment Sales

 

Cr

75.00

  For Other Expense entry of Franchise at HO (Manual Journal Entry Needed)

 General Ledger

Sub Ledger

 

Amount

Trade Discount/Commission

 

Dr

15.00

VAT / Sales Tax

 

Dr

5.00

Franchise Debtors

 XYZ Franchisee

Cr

20.00

 For payment receive entry (Manual General Voucher entry needed)

 General Ledger

Sub Ledger

 

Amount

Cash / Bank

 

Dr

55.00

Franchise Debtors

 XYZ Franchisee

Cr

55.00

Optional Entry (Cost of Goods Transfer reversal)

  This entry is optionally required to maintain Inventory balance of consignment in accounts itself.

General Ledger

 

Amount

Goods Send on Consignment

Dr

50.00

XYZ Franchise Goods Transfer

Cr

50.00
Posted in New Features

GINESYS 10.11.13 – Enhancements

Mar10
2009 Leave a Comment Written by Siddharth Bhojnagarwala

Finance — Financial Analysis — Trial Balance
Finance — Financial Analysis — Profit & Loss A/c
Finance — Financial Analysis — Balance Sheet

  • Date Range option has been added in the Report form by which periodic Report can be viewed.
  • Display Amount in Actual, Thousand, Lac, Million and Crore dropdown box has been added. User can view the figures in the selected format.
  • ‘Opening only’ option will work only on ‘As on’ mode.

Multi Store Distribution –  Package Distribution – Receive Package (Purchase Transfer )
Following document template reports (similar to Sales Transfer module) have been added.

  • Package wise Summary without MRP value
  • Package wise Summary with MRP value
  • Group Wise Summary without MRP value
  • Group Wise Summary with MRP value
  • Purchase Transfer Note

Procurement — Goods Receive Challan Adhoc
Procurement –Order Management –  Goods Receive Challan – Against Order

  • Invoice number column has been added in the LOV of Good Receive Challan number where Invoice number of that GRC will be displayed. In case of GRC tagged in multiple Invoices (Consignment), will be displayed as ‘Multiple’.
  • ‘Party Name’ wise list will be viewed descending order of Date.
  • Invoice No. and Date has been shifted in the grid as there can be multiple invoices for a single GRC.

Sales  and Distribution — Invoicing — Sales Return Invoice
‘Populate Pending Quantity’ option (button) has been added in the Select Delivery Issue window. Pressing of it will populate the pending (Issue Qty. — Previous Rt. Qty.) quantity in the Return Qty. column.

Utilities – Special – Recalculate COGs (Cost of Goods Sold)

  • This module has been enhanced for recalculating Cost of items for Point of Sale (POS) inwards (Return Memo) and POS Outwards (Cash Memo) entries by last Purchase Rates.
  • Process button will start updation if all Ginesys session(s) are closed. And no other session can be opened when updation process is on.
  • Process can be forcefully terminated and unlock Ginesys through ‘Terminate Process and Unlock Account’ button. In this case, updation held till termination, will be saved.

Production Control – Production Entry
In the Populate Pending Production Order – Advance mode, Reference Number wise List of value (F3) has been added.

Inventory — Production / Conversion — Production
In the Track No. field, previous production order will be displayed Lot No. wise in F3 option.

Production Control — Analysis — Pending Service Invoice
“Ref No” and “Remarks” field has been added in the report where Reference number and Remarks entered in the Production Entry will be displayed.

Inventory – Logistics – Outgoing – Permit
Inventory – Logistics – Outgoing – Permit

Select Item
Ref. No. column has been added in the Document No. selection LOV (List of Values) of Production/Conversion, Production Order, and Production Entry for both production and consumption where Reference number (LOT NO. in case of Production/Conversion) entered in the respective modules will be displayed.

Posted in Enhancements, Release Notes
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